Project Assistant – Singapore

Responsibilities:

As such, your main duties will be to ensure the day-to-day support to the project team.

You may also back up the document controller and work in close connection.

PROJET ASSISTANT TYPICAL MISSION:

• Prepare the purchase requisitions (PR) for the project in SAP and track PO process in connection with procurement cost control
• Implement the good receive (GR) in SAP for services and project goods according to payment terms
• Ensure the typing of project documents including their follow-up and filing (reports, letters, presentations, technical specifications, etc.),
• Organize the filing of the project,
• Assist in the preparation and transmit the project monthly reporting,
• Organize and coordinate the traveling needs of the Project Team,
• Manage the diaries of the key people within the Project Team as well as their planning,
• Manage the logistical needs (booking of meeting rooms, videoconferencing, meals …) of the Project Team and for visits/meetings
• Assist the Project Coordination Meetings, draft the minutes of meetings and ensure the transmission of reports,
• Place orders for office supplies, stock management,
• Ensure the archiving at the end of the project,

Skills :

• Ability to organize and integrate within the team, manage priorities with autonomy and initiative,
• Diplomatic, rigor, availability and sense of service,
• Computer skills (Excel, Word, PowerPoint, SAP …).
• English proficiency,